|
Judo BC 2003 Annual General Meeting & 2003 Athlete of the Year Awards Saturday,
June 21, 2003 Executive Inn Hotels & Suites 7311 Westminster Hwy, Richmond BC Phone:
604-278-5555 /1-800-663-2878
Registration & Check-in 9:00 am Meeting begins at 10:00 am Judo BC Annual General Meeting Saturday, June 21, 2003 Location: The 2003 AGM will be held at the Executive Inn Hotels & Suites, 7311 Westminster Hwy, Richmond BC 604-278-5555 1-800-663-2878 Time: Registration
of Proxies and Check-in begins at 9:00
am. Meeting
commences at 10:00 am. Accommodation: Accommodation for those funded will be booked at the Executive Inn Hotels & Suites, 7311 Westminster Hwy, Richmond BC 604-278-5555 1-800-663-2878 Judo BC Annual General Meeting Saturday, June 21, 2003Tentative
Agenda 9:00 am Registration
& Check-in 10:00 am Opening
of Meeting 1.
Meeting
called to order 2.
Adoption
of Agenda 3.
Athlete
of the Year Awards Presentations 4.
Review
and Acceptance of minutes from 2002 AGM 5.
Treasurer’s
Report
Sandra Morris q
Review
of Financial Statements to March 31, 2003 q
Review and Adopt budget for 2003/2004
q
Appointment of Auditor for 2003/2004 fiscal year 6.
Reports
a) President
& Judo Canada
Curtis Pentland
b) Executive
Director & BC Team
Renée Hock
c) Technical
Committee
Hiroshi Nishi
d) Grading
Board
Yeiji Inouye
e) NCCP
Chair
Ron Wright
f) Refereeing
Seiko Ouchi
7.
Elections of Officers a)
President – two year term b)
2nd Vice President - two year term
8. Old
Business a)
Business arising from previous AGM i. Special
Resolution on Membership
9.
New Business
10. Announcements
11. Other
Awards Presentations
12. Adjournment REFEREE SEMINAR
- following a short break after completion of AGM Saturday, June 21, 2003 Executive Inn Hotels & Suites Funding Judo BC funds one
representative from each club that is located outside of the Lower Mainland
area to attend the Annual General Meeting.
Each representative MUST
complete and return the registration form (by mail, fax or e-mail) to the Judo
BC office by May 1st, 2003 in order
to be eligible for funding. All air
travel and accommodation must be booked through the Judo BC office in order to
be funded. Out-of-town attendees receive the following funding: Expenses for one club representative (from clubs
located outside of the Lower Mainland) to attend the Annual General Meeting will
be paid in accordance with the following: (1)
A maximum of one club representative will be funded (2) Expenses covered shall be limited to airfare
(economy fare), or the cost of automobile transportation to a maximum of the
lowest airfare that could have been purchased for that same trip. If
you live too far to drive to the meeting you will be flown to Vancouver. If a flight departing your community and arriving in
time for the AGM is available on Saturday, June 21 this will be booked -- if
this is not an option because of flight schedules your flight will be booked for
Friday. All
flights will be booked returning Sunday. (3) Hotel accommodation will be booked as
double-occupancy, for one night, an exception would be if transportation for
arrival on Saturday is unavailable. If
this is the case, accommodation will be funded as double occupancy for two
nights.
All club representatives will be booked into accommodations on a double
occupancy basis. If you wish to
stay single occupancy, or stay with a non-funded member attending the meeting,
you will only be funded for one-half of the accommodation rate.
A shuttle is available from the airport to the hotel; however, any costs
associated with the travel to-and-from airports are not funded. ·
As
clarification to this policy, the cost of meals and transportation to and from
the airport will not be covered. ·
Individuals
booking their own travel or accommodation will not be reimbursed. Judo BC Annual General Meeting Executive Inn Hotel June 21, 2003 Registration ·
All AGM registration forms MUST be returned to JUDO BC by
May 1st, 2003 if you require transportation or accommodation. ·
Individuals
returning forms after May 1st, 2003 may not be funded or may be
required to pay the difference between the lowest fares and the fares available
at the time of booking. ·
Forms can be mailed, faxed or e-mailed to: JUDO
BC 2090
East 2nd Avenue Vancouver,
BC V5N 1E7 Phone
(604) 734-3197 fax
(604) 734-3197 e-mail: judobc@telus.net ·
Only
club representatives from outside of the Lower Mainland need complete the
AGM registration form. ·
Confirmation of travel, tickets, and
accommodation information will be sent to all registered club representatives in
mid May. ·
Accommodation
for those funded will be booked at Executive Inn Hotel and Suites. ·
For those
staying at Executive Inn, a shuttle is available to-and-from Vancouver
International Airport. The shuttle
departs on a regular basis from the Vancouver Airport.
To contact the Hotel to confirm shuttle information call 1-800-663-2878. Proxies A proxy form is enclosed -Please do not
submit them prior to the AGM. If
you require additional proxies, please photocopy the form that you have
received. Accommodation: Those
not funded by Judo BC to attend the AGM but requiring accommodation, can contact
the Executive Inn directly at 1-800-663-2878. Judo BC Awards & Clinics June 21, 2003 Judo BC Athlete of the Year Awards The
2003 Judo BC Athlete of the Year Award presentations will be made after the
completion of the business at the Annual General Meeting. Steve Sasaki Memorial Award The
Steve Sasaki Memorial Award will also be made at the end of the Annual General
Meeting. Please plan on staying for
the presentations. Judo
BC Referee Clinic The
2003 Referee Clinic will commence following a short break after the end of the
AGM. ·
The
Clinic will be held at the Executive Inn Hotel. ·
The
Clinic will run for 1-2 hours. Kata Exams ·
The
Kata Exams will be held on Sunday, June 22, 2003 beginning at 9:00 am at the
Steveston Martial Arts Centre. ·
The
Grading Board meeting will be held on Friday, June 20, 2003 commencing at 7:00
pm. Candidates name should be submitted to the Chairman two weeks prior to the
meeting for verification. Anyone
wishing to be considered for grading must have all required documentation to
the Grading Board Chair by Tuesday, June 10, 2003. (Mr. Inouye at 2358 Moore
Place, Victoria, BC, V8Z 6R6). Judo BC Annual General Meeting Registration Form NAME:
_____________________________CLUB: _______________________________ ADDRESS:
_______________________________
CITY: __________________________ POSTAL
CODE: ____________ PHONE:
______________(day) _________________(eve) ACCOMMODATION Do
you require accommodation?
YES /
NO
I wish to stay by myself and realize that I will only be covered for
one-half of my accommodation costs. Please
book my accommodation on a single-occupancy basis.
Please book my accommodation on a double-occupancy basis; I
will be traveling to the meeting with someone and will share my
accommodation with this person. I
realize that I will only be reimbursed for one-half of my accommodation costs.
Please book my accommodation at the designated hotel and provide me with shared
accommodation. TRAVEL Will
you be driving to the Meeting?
YES
NO If
yes, how many kilometres? _____________ Air
travel: Preferred
departure from home community: Friday June 20, 2003 TIME: _________ am/pm (Approx.) Saturday June 21, 2003 TIME:_________
am (Approx) Preferred
departure from Vancouver: Sunday, June 22, 2003 TIME:
___________am/pm (approx.) NOTE:
We will do our best to book flights that fit into
your preferred schedule; however, adjustments to the schedule may have to be
made depending on availability of flights, etc. REFEREE’S
SEMINAR A
Referee’s Seminar will begin following a short break after the
Annual General Meeting. Will
you be attending the Referee's Seminar?
YES
NO
|
